Make Your Meetings Click with Event Management
By Stephanie Molnar
Infinite Conferencing’s Webcasting capabilities, along with Onstream Media’s second-to-none video hosting, make it easy to get information into a format that event attendees can access on the Web.
But getting them to log on in the first place? That’s another story. And that’s where Infinite Conferencing’s Event Management Services can help, says Scott Hersh, operations specialist. Clients can rely on an Infinite Conferencing account manager to schedule, brand and coordinate events.
How do you improve attendance?
Our full-service Event Management Services include planning and marketing your event, and customized Web interfaces that reflect your organization’s branding,” says Hersh.
We send the invitations, confirmation and reminders, which eliminates loading up your company’s email servers, and keeps internal staff from the time-consuming task of tracking responses,” says Hersh. “We also offer real-time reporting on registration and attendance.
Timing of reminders is critical, too. Though we also offer a ‘self-serve’ platform, sometimes it’s tough for a company’s internal marketing staff to manage all those independent actions in the midst of contracting with speakers and keeping up with other management duties.”
Event-related assistance
Lay aside any pre-event jitters by being prepared: Conduct a dry run with Infinite Conferencing to make sure you’re familiar with the tools. Infinite Conferencing supports all document types, so you don’t need to worry about small details like software compatibility.
When it comes time for the event, Infinite Conferencing acts as your ballast. Not only can Infinite Conferencing record the event for you, but it can also edit that recording for a flawless chronicle.
And, if you do run into a challenge during the event, the Infinite Conferencing operator who is online to provide support will help you through it with minimal interruption.
Help with follow-up
With Infinite Conferencing’s tracking capabilities, you also know who registered, not just how many. “Afterwards, you can even see how long a particular person was in your virtual event,” says Hersh. “This is especially important to many HR departments and trainers, who need to know how much material a particular person saw for purposes of certifying attendance.”
Infinite Conferencing’s secure system also accepts payment via credit card during online registration.
Post-event support doesn’t end with tracking registrants and attendees. Infinite Conferencing can archive your event, disseminate follow-up emails to registrants—and even provide a post-conference survey to attendees that can help presenters improve on and provide top-notch, well-attended events.
All of these features add up to more attendees, and more successful events for clients large and small,” says Hersh.
For more on Infinite Conferencing’s Event Management Services, or for a no-cost quote on management of an upcoming company event, call 888.203.7900, or log onto http://www.infiniteconferencing.com/virtual-event-management.asp. You can also learn more about marketing a successful event by downloading a copy of Infinite Conferencing’s Virtual Event Management white paper.
