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Helpful Tips & Strategies for Virtual Meeting and Event Planners
Web Conferencing Tip: Remember Your Real-Life Surroundings

This particular web conferencing tip applies to you regardless of if you are a moderator or a participant. When conducting or participating in a web conference, your location and environment are key. A loud environment will be distracting for all that are attending your web conference. As such, try to locate a room with a door and make sure the door remains closed for the duration of your web conference. In addition, it is suggested that you imagine that your office is the stage for your meeting and that your participants make up the audience which is in the room. Make sure you do not say, do, or wear anything that you wouldn't in real life. However, it can be difficult to find a quiet spot in an office environment from time to time. If you find yourself in this situation or are working in a cubicle, put a sign up saying that you are participating in a web conference, as this will help make those around you more aware of their noise levels.

Audio conferencing best practices tell you to put your microphone on mute when you aren't talking. However, when you do need to talk, make sure to eliminate as much background noise as possible before you unmute yourself. Some common types of background noise include wind noise, other conversations in the room, noisy pets, active children and even typing on a computer. If possible, find a quiet place from which to attend the meeting.

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